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Picking a Caterer for Your Event

Regardless of the type of event you’re organizing, whether it’s a business expo, a fundraiser, a business workshop or a wedding, you need to pick a good caterer. We all know how important food is! But what are the things you have to consider when choosing a caterer?

If you’re a new to all this, here are tips that can help:

Looking for Prospects

Because you’re a newbie, you’ll have to start from scratch. That means getting recommendations from friends and relatives, and checking out online reviews. If you have booked a venue, ask the management for a little help.

Inspecting the Premises

This is highly crucial. Before booking any catering service, take a look around their kitchen. The area must be organized and sanitary, period. Otherwise, you will be risking your safety and that of your guests.

Reviewing the Menu

Not all caterers are suitable for all types of events, and certainly, you’ll want one that fits your needs to a T. If you have ideas about the menu that you would like them to hear about, mention them during your meeting. They have to be open to your suggestions, or you can look elsewhere and find another caterer If you or any of your guests has dietary restrictions, such as food allergies, make it a point to tell the caterer.


If you’re not sure about the number of people you need in your staff, here’s a cheat sheet:

> For buffets, you’ll be fine with two servers for 30 people. If you have a larger group, you’ll need two or three more runners for restocking chafing stations and clearing dishes.

> Sit-down dinners usually need at least one server per table of eight, with more servers to take care of the drinks.

> For the bar, one staff per 50 guests is manageable, plus more bartenders for specialty drink stations you might want to have.

> For each group of six staff members, get one captain of service.

Menu Tasting

Professional caterers usually provide menu tasting for their clients. Everyone may think their food is fantastic, but if it’s lame to you, there’s no need to feel obliged to hire them. The menu must be your choice totally, and of course, it’s important that you like their food.


You must never pick a caterer because they’re cheap, but cost remains to be an important consideration in any case. Be straightforward about your budget, and make sure the quote you receive already includes everything, from set-up to staffing. Finally, as about any hidden additional fees before you sign the contract. That’s not the kind of surprise you want.

As you can see, it will probably take a little time to look for a good caterer. But rest assured it will be time well spent.

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